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Field Coordinator (Expiration 11/11/2018)

Conditions générales CLASSE “S” : (Coordinator) Swiss salaried contract 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight. Duration: 9 months, more if funding available.
Description générale The Field Coordinator reports to the Country Representative and is in charge of representing Tdh and of implementing Tdh projects in its geographical zone. S/he is responsible for staff management, finance and logistics, implementation of activities, programme development and reporting, and security. The Field Coordinator (Head of Operations) will work in direct collaboration with the mission personnel and interface directly with the Country Representative, as appropriate for programm strategy, reporting and administration. (S)he will have direct access to confidential information, such as the general strategy of Tdh in South Sudan, including programming objectives in the field, financial details, and security guidelines. A professional sense of security, confidentiality, and proper representation is paramount. The incumbent will conduct his or her duties in respect of the Charter of Terre des hommes and Tdh Child Protection Policy. Terre des hommes expects that its contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement. Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.
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Cahier des charges

Line Management
•    Supervises the Project Managers, Administrator, Logistician and additional expatriate resources as posted in Yei.
•    Receives updates and makes recommendations to the Country Representative, Administrative and Logistics Coordinators  concerning programme, security and administrative issues.

Programme Strategy and planning
•    Manages programming aspects of the Yei operations in line with Tdh and donors’ standards.
•    In collaboration with the Country Representative, designs strategies and objectives for improved support to beneficiaries.
•    Participates in the review of the strategy for Tdh in South Sudan.
•    Ensures the representation towards stakeholders in Yei.
Corporate Policies, Management Systems and Procedures
•    Contributes towards promoting and adhering to Terre des hommes’ Charter, Code of Conduct and Operating Principles.

Child Protection/WaSH/NFI/Livelihood
•    Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
•    Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative’s orientations.
•    Contributes to proposal drafting as requested; review and edit final versions.
•    Facilitates coordination among key staff members of Programmes, Administration and Logistic teams in Yei. 
•    Organises internal coordination meetings and workshops for cross-departmental issues and planning purposes in Yei. 
•    Participates to internal coordination in Juba addressing operational highlights.
•    Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences.  Networks with other NGOs and entities in the interest of information sharing and best practices. 

Monitoring and Evaluation
•    Supports programme managers in desining and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
•    In collaboration with the programme managers, ensures daily monitoring of activities. 
•    In coordination with the Country Representative, monitors and evaluates monthly programme progress and makes recommendations. 
•    In collaboration with the South Sudan teams and the HQ Emergency Desk Officer and resource persons ensures follow up on technical remarks.
•    Facilitates the external evaluation as required by management and integrates recommendations in work plans.

General Administration ad Logistics for Yei Base
•    Maintains signatory schedule for purchase and payment authorisations.
•    In collaboration with the Administration Officer and Country Representative, reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
•    Respects transparent management procedures as defined in the Tdh South Sudan Staff Regulations and in accordance with the salary scale. 

Human resources management
•    Works with the Expatriate Managers to encourage and empower South Sudanese national staff.
•    Raises any questions to the Country Representative and/or the Administration Officer regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.
•    Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
•    Coordinates with the Country Representative and the Administration Officer to assure accurate leave and R&R planning for expatriates working in Yei and implement annual plan of staff leave days.
•    Assists the expatriate managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.
•    Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs. 
•    Ensures that project managers conduct disciplinary and grievance procedures and exit interviews, as necessary. 

•    Respects Terre des hommes security procedures in South Sudan and verifies with Logistician regarding readiness in adherence.
•    Insures, in coordination with the Logistician and with the support of the Country Representative, that Tdh inpats and expats are aware of Tdh security procedures and follow them.
•    Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the South Sudan team. 
•    In Yei,(s)he leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.

•    Makes recommendations to the Country Representative regarding security issues, including enacting hibernation and/or evacuation plans. 
•    Ensures overall Tdh coordination with the UN agencies and government in Yei and operational representation where relevant in South Sudan, including the sharing of information and reporting.  
•    In coordination with the Country Representative, guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
•    Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.
•    Acts as the local Tdh focal point for monitoring visits and local queries posed by donors. 

•    Produces a monthly report and submit it to the Country Representative.
•    Using field perspective, integrates context assessment of Yei into reporting and communications; 
•    identifies geopolitical trends and indicators which may impact programme activities in South Sudan. 
•    Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative.
•    Ensures timely submission of monthly Situation Reports by programme managers.

Child Protection Policy
•    Commits to respect the Child Protection Policy.
•    Commits to ensure the best implementation possible of the Child Protection Policy in Yei, including participation in annual audit, and reviews and updates of action plan.
•    Commits to inform the Country Representative and/or the Child Project Programme Manager and/or the Desk Officer and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.


This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC). In particular: 

•    Management of multi sector program(s) with a food security and / or child protection component and local implementing partner(s) 
•    Extensive experience in expatriate team management
•    Excellent writing, reporting, communication and negotiation skills in English 
•    At least 3 years’ experience in a similar position/high management position in the field 
•    Work experience in rural conflict affected areas 
•    Previous budget responsibility of 2 million €  per year
•    Significant knowledge and experience in logistics, admin and finance 
•    Significant knowledge of international humanitarian response and donors 
•    Advanced IT skills
•    Ability to work in an inter cultural environment
•    Flexibility
•    Responsive, motivated, good communicator
•    Ability to work under pressure

Contexte Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada. Tdh has been working in South Sudan since the beginning of 2013. In 2016, following the clashes that took place in the Equatoria Region, Yei River State (Former Central Equatoria State) was identified as zone of major humanitarian concern. At the beginning of 2017, Tdh launched an integrated program in Yei town to improve WASH access through large scale borehole rehabilitation, hygiene promotion and distribution of NFI kits, and support livelihoods through the distribution of vegetable seeds, farming tools and massive cash for work activities. Local partners South Sudan Health Association (SSUHA), the Crop Training Centre in Yei (CTC) and the Mugwo Development Organization (MDO) are involved in the program implementation. In May 2017, the intervention is being expanded to Lainya county, where Tdh covered the water and sanitation needs, as well as a reinforcement of the health system through the intervention in nutrition, mother and child care with mobile clinic in a highly volatile area. Further on, in September 2017, Tdh launched a school feeding program in Yei in all of the city schools to prevent the increase of malnutrition (15,7% in June 2017) and tackle the high rate of school drop-offs due to the lack of food. Additional activities, including distributions of seeds and tools for gardening and cereal production, as well as emergency kits distributions for conflict affected populations, were also carried out to foster farming activities and livelihoods. A new project will be launched at the end of 2018 following a survey carried out by Tdh highlighting that over 50% of the population is food insecure – activities will include Cash for work scheme, livestock restocking and direct support to farming. Additionaly Tdh is carrying a full fledged child protection and psychosocial support project in Yei, aiming at supporting the most vulnerable children affected by the conflict, including unaccompanied children, with case management, social services, direct and targeted support and capacity building of local child protection actors. Finally, is currently engaged in a Wash in Schools project with rehabilitation of Wash facilities in 18 schools along with hygiene practices improvement and school gardening activities. The security situation in Yei remains concerning and attacks against the civilian population in the rural area happen regularly – leading to displacements of populations and access issues for aid workers.
Années d'expériences professionnelles requises 5-10


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