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FINANCE MANAGER (Expiration 20/05/2019)

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role

We are looking for  Finance Manager for OXFAM Mali Programme

What we are looking for

The Country Finance Manager will act as an expert on financial management and deliver persuasive and effective leadership within Oxfam, and amongst the Oxfam confederation. She/he will be implementing Oxfam executive board level strategies and working closely with Management Team level and senior managers at own level advising them and communicating high level financial information

Key Responsibilities and Accountabilities

  1. Audit and Risks Management
  • Ensure that all Finance procedures are consistent with corporate and regional standards, are clearly defined and understood and are operated effectively throughout the country;
  • Ensure internal control mechanisms are in place & being followed;
  • Ensure effective asset management in close liaison with Logistics;
  • Advise programme management of any changes/developments in government policies, statutory and legal requirements in Mali with regard to the finance function;
  • Maintain an overview of Oxfam policy, systems and procedures relevant to finance and ensure that developments are communicated and implemented appropriately through regular reviews.
  • Take a lead in preparing for audits, sourcing external auditors and support programme staff in preparing for external and internal audits;
  • In coordination with BSM, maintain a risk register for the country programme, proactively review existing risks, identify new/potential risks and put in place measures to mitigate. Bring significant risks, real & potential to the attention of management & ensure timely action;
  • Advise Oxfam of any changes / development in government policies, statutory requirements with regard to the finance function;
  • Familiarise with the laws of the country and ensure its compliance, support the BSM & CD to ensure that the programme adhered to all relevant statutory / legal requirements in country;
  1. Cash and Bank

 Financial Control

  • Work with the BSM and programme managers/ coordinators to identify finance needs, financial management issues and develop strategies to address them;
  • Ensure effective, timely and accurate functioning and monitoring of the complete financial systems (e.g. GL and OPAL), including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system;
  • Ensure payments are released after thorough verification by checking the documentation, relevant budget codes and ensuring the mathematic accuracy;
  • Liaison with banks, auditors, donors & similar organizations (where required) and local tax authorities etc.;
  • Ensure asset management is in line with organisational/donor requirements as well as generally accepted accounting principles;

 Financial Analysis and Reporting

  • Developing finance strategic objectives that responds to programme delivery needs;
  • Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the country and also meet the requirements for regular reporting set by the Region and OI, ensuring timeliness and accuracy;
  • Undertake short periods of research or project work to document experience and build up institutional learning on financial aspects of Oxfam's work;

 Programme Administration / OPAL

  • Compile the projects financial information and budgets in a comprehensive country finance budget/plan for review by the Mali senior management team;
  • Verify budgets prepared by Programme team for accuracy and advice on design for optimum monitoring. Signing off budgets before submission to BSM & CD for authorisation;
  • Ensure that the programme meets system requirements such as People soft – GL, OPAL and CRIMSON. Support managers on budget phasing and forecasting while working on OPAL budget and its management;
  • Internal / external audit – take lead in preparing for audits. Support programme staff in preparing for external and internal audits, identifying external auditors, and in the audit process itself. To ensure that audit recommendations are implemented and maintained;

 Donor Reporting

  • Ensure that donor requirements, policies and procedures are met across the programme;
  • Closely monitor the donor reporting schedule and the programme business cycle to ensure timely and accurate financial donor reports are prepared & submitted consistent with narrative reports;
  • Work with the funding team to manage the preparation of financial reports of Donors according to set deadlines. Ensure a complete audit trail from primary documentation to the accounting system for accurate and rapid donor reporting and general record keeping. Ensure donors compliance in each transaction;
  • Ensure proper donor contract management including systems requirements e.g. CRIMSON from the Finance perspective;

 Budget (Proposals/Partners)

  • Work on annual planning and lead in annual & project budget preparation of the Country Programme and provide support to the team including field programmes in the process;
  • Support the BSM, and other programme staff, in the preparation of programme and project budgets, as well as the annual budget for Oxfam, and manage the preparation of financial projections / forecasts on a regular basis that are necessary for effective monitoring and review;

 Partner Management

  • In collaboration with the BSM, prepare and submit NGO council annual & others (when required) report;
  • Build the finance management capacity of national partner organisations to meet the compliance requirements of the Government, Donors and Oxfam;
  • Ensure regular finance monitoring visits to Partner organisations and follow-up on monitoring visit recommendations;
  • Manage the country finance team and Partners finance if required.
  1. Other
  • Perform other duties as requested by the supervisor

 Technical Skills, Experience & Knowledge

Essentials

  • Master degree in economics finance, accountability, or similar studies;
  • At least 5 to 10 years experience on the same or on similar position in a large and / or complex non- governmental organisation of same level working in a humanitarian context funded by individual & institutional donors;
  • Experience to work using implementing partners & their capacity building;
  • Ability to work using online financial system preferable PeopleSoft;
  • Strong budget preparation & management skills with high aptitude for figure work.
  • Capacity building experience, training and coaching skills and a willingness to support development of others;
  • Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team; with proven ability to be flexible in demanding situations;
  • Expertise in the application of strategic financial management and experience in maximising resource utilization;
  • Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment;
  • Experience in matrix management of functional staff to ensure effective delivery of functional objectives;
  • Through understanding of financial system and how it interacts with other operational systems to maximise its information generating capabilities;
  • Ability to gain and apply knowledge of the statutory requirements of the country;
  • Effective verbal and written communication skills, including high-level interpersonal and representational capabilities; fluency in written and spoken English essential;
  • Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions.


Desirable

  • Knowledge of NGO programming in development and emergencies;
  • Knowledge or experience of Oxfam’s programme works an advantage;
  • Experience of managing and working in consortiums;
  • Ability to work under intense pressure;
  • English speaking will be very highly appreciated
  • Flexible approach to working hours-ability and willingness to work evening and weekends when necessary

 

Our values and commitment to safeguarding

 Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

How to apply  

 As part of your online application, please click on this link:  https://bit.ly/2Vgl4rA

 

About us

Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

Oxfam GB is a member of international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Référence :
INT5574
Contrat :
Poste(s) disponible(s) :
1
Expérience :
5 ans
Niveau d'étude :
BAC+5 (MASTER-DEA-DESS)
Lieu de travail :
MALI
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