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Director of Administration and Finance (Expiration 13/07/2019)

POSITION SUMMARY

Reporting to the Country Director and Chief Financial Officer, the Director of Administration and Finance will oversee all finance and administration functions of ICAP in-country, including budget development and tracking, financial management and reporting, subcontracts, procurement, human resources and office management. Builds and supervises a strong administration and finance team.

This position is grant funded.

MAJOR ACCOUNTABILITIES

  • Develop, manage and regularly review ICAP finance and administration procedures to ensure efficiency and compliance to Columbia University/funder rules and regulations; serve as the primary custodian of all financial transactions; establish and manage financial systems to ensure transparency, accountability and accuracy of all financial data; establish and maintain financial procedures, ensuring adequate segregation of duties are maintained
  • Develop and monitor budgets across multiple grants, in accordance with pre-established ICAP, Columbia University and donor guidelines; prepare forecasts of programmatic and operational costs, ensuring the availability of funds to meet financial needs; ensure that advances are reconciled in accordance with procedures and required deadlines
  • Establish and maintain solid professional relationships with vendors, ensuring that all payments are made timely and that products and services are delivered in accordance with established standards; ensure that ICAP meets donor financial and administrative requirements, and apply fiscal controls and compliance procedures
  • Conduct periodic pipeline and burn rate analyses, audits of actual expenses and budget-to-actual comparisons; present relevant reports to internal and external audiences to facilitate financial and programmatic planning and monitoring
  • Perform periodic training for staff and partners in financial systems and policies
  • Serve as lead liaison to ICAP headquarters in New York, to ensure that all administrative and financial obligations of the program are routinely met; serve as lead liaison with national tax authorities to ensure that ICAP in-country adheres to taxation requirements and receives taxation relief
  • Establish/maintain banking relationships, ensuring transactions are processed timely, accurately, and adequate balances are maintained; ensure timely financial reporting
  • Supervise sub agreement development and management process, including negotiation of contracts, development of budgets and provision of technical assistance to sub grantees, in close coordination with the ICAP-New York sub award team, to ensure effective management of funds and financial reporting
  • Oversee procurement of office and program-related equipment, ensuring adherence to all donor, Columbia University and national regulations; maintain appropriate inventory of supplies and equipment, taking special care to ensure that all items are adequately documented and costs are appropriately chronicled; ensure that bid analysis is done and filed as part of the supporting documents for all purchases
  • Ensure effective and smooth office operations, including security and transportation management of a fleet of vehicles; review the logs of vehicles maintenance; review the property log at least once a quarter; ensure that insurance policies are updated when new items are bought
  • Serve as lead liaison with in-country legal counsel and coordinate legal matters with ICAP-New York; ensure effective establishment and implementation of ICAP systems for recruitment, orientation and on-going performance management for all staff; manage complex human resource matters including grievances, discipline, terminations, staff reductions, severance and rewards
  • Facilitate decision making on human resources matters (including organizational design and development, staffing, change management, position classification, compensation, supervision, performance management, and conflict resolution)
  • Ensure that monthly payroll reconciliations are done, approved and filed
  • Performs other related duties as directed

EDUCATION

  • Bachelor’s degree in business administration, finance, accounting or related field required
  • Master’s degree preferred

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

  • Minimum ten (10) years of relevant work experience with at least seven (7) years of work experience at an international NGO
  • Demonstrated experience analyzing and interpreting financial data
  • Sound knowledge of accounting principles and techniques required; experience with accounting software, such as QuickBooks, is a plus
  • Experience working with international donors required; experience specifically with US government donor agencies and familiarity with USG rules and regulations strongly preferred
  • Strong supervisory and management skills and demonstrated experience in the supervision of finance and administrative staff
  • Demonstrated experience working independently with minimal supervision, reliably establishing priorities and meeting deadlines
  • Advanced proficiency in Word and PowerPoint to develop presentations and Excel to develop moderately complex spreadsheets
  • English proficiency required

TRAVEL REQUIREMENTS

  • Frequent travel to field sites, and possible international travel, is required

APPLICATION INSTRUCTIONS

Interested applicants should send their detailed CV’s to icap-jobs-rwanda@cumc.columbia.edu

with the job title “Director of  Administration & Finance” in the subject line.

Référence :
Contrat :
Poste(s) disponible(s) :
1
Expérience :
10 ans
Niveau d'étude :
BAC+3 (LICENCE)
Lieu de travail :
RWANDA
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