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SENIOR ADMINISTRATION OFFICER (Expiration 14/11/2018)

About AGRA

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the center of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all of them small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent.

AGRA is rolling out a 5-year strategy to catalyze and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security for 30 million farmers in 11 countries (Burkina Faso, Ghana, Ethiopia, Kenya, Mali, Malawi, Mozambique, Nigeria, Rwanda, Tanzania, and Uganda). Under this strategy, AGRA will deliver through an approach that simultaneously catalyzes change at farmer level, strengthens input and output market systems and puts government at the center to enable and champion private-sector-led agricultural growth at national level.

To support this transformation, AGRA is seeking to recruit an experienced and exceptional individual to the position of Senior Administration Officer.

Position Summary

Reporting to the Director, Human Resources & Administration, this position is responsible for coordinating the administration function of AGRA, assisting the Director, Human Resources & Administration in all aspects of administration and office services delivery. The role is also expected to provide support to country and regional teams in office setups and equipping; as well as ensuring that administration and operational quality of services as per country hosting agreements is as per stipulations. The role holder will have the following key responsibilities:

  • To maintain office, office equipment, furniture and utilities
  • To manage and coordinate the travel, protocol and visa logistics of visitors, employees and other third parties;
  • To manage and execute housekeeping activities; staff welfare initiatives like safety and health; employee engagement programs; and provision of travel and transport services in the organization.
  • To manage third party vendors providing admin related services and also support country teams in ensuring admin and logistical support is streamlined

The role will be based in Nairobi, Kenya.

Key Duties and Responsibilities

Travel and Protocol Management

  • Overseeing the visa application and facilitation of work permits for expatriates and other visitors
  • Overseeing the management of business travel for staff and logistical support of arranging hotel/guest house booking for visitors and staff
  • Coordinating trainings/conferences/Meetings and Travel for employees
  • Monitoring furnished apartments management
  • Ensuring that all travel is organized as per AGRA’s Travel Policy under the general guidance of the Director, Human Resources and Administration

Stationery Management

  • Managing the disbursement of Stationery and track stationery usage by staff
  • Ensuring total availability in liaison with Procurement
  • Managing of office equipment, printers, phone extensions, tea and coffee equipment etc.

Office Management

  • Front office and reception management
  • First aid and medical aid delivery
  • Access control and ID cards disbursement and maintenance
  • Office space and Work station allocation
  • Identification of Corporate gifts on festivals
  • Providing support and logistics to internal and external staff functions and festivals
  • Ensuring that all administrative records are accurate and up to date
  • Identifying & suggesting areas that might require improvement in Employee Services
  • Liaises with the Building Manager or Security Agencies on any issues of security concern
  • Ensuring efficiency in provision of communication and mail or package services
  • In liaison with the relevant Heads of Unit, ensures all equipment is adequately insured and office and building regulatory requirements are being complied with

Transport Management

  • Managing the partner relationships with taxi service providers on daily transport logistics for staff
  • Allocating and authorizing transport as per divisional requirements.
  • Monitoring quality of vehicles provided
  • Assigning pool vehicles for official travel as required

Budgeting Monitoring

  • Providing input to the HR and Admin Budget
  • Monitoring Actuals vs Budget for Admin Line Items
  • Monitoring Transport budget
  • Monitoring Office Space Contract and Budget
  • Country Hosting Agreement charges and support
  • Monitoring Travel Budgets

Key Qualifications and Experience required

  • Minimum of 5 years’ experience in Administration, Logistics, Supply Chain and Management
  • 3 to 5 plus years of progressive leadership experience and leading a sizeable team
  • Good understanding of HR practices & procedures.
  • Solid understanding of the Employment & Labour Relations Acts
  • A working knowledge of French will be an advantage
  • Commitment to AGRA’s mission and core values.

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail address and telephone contacts) to recruit@agra.org noting to quote the job reference number.

To be considered, applications must be received on or before 14th November, 2018.

Référence :
Contrat :
Poste(s) disponible(s) :
1
Expérience :
5 ans
Niveau d'étude :
Lieu de travail :
Nairobi - KENYA
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